Graham – What You Told Us - Technology Coaching

AI Prompting Session — Graham Construction Group

Part 1

What you told us before today

Question	What you said
AI tools used	Microsoft Copilot — 8/8 ChatGPT Free — 6/8 Gemini Free — 4/8 Gemini Pro — 2/8 Claude — 2/8 ChatGPT Pro — 1/8
Confidence with AI (avg)	3.3 / 5 — Range: 1 (never used it) to 5 (very confident). The room is mixed, and that's exactly why we're here.
How they mainly use AI	Generating ideas — 6 Writing & drafting — 5 Research & information — 5 Summarising documents — 4 Data analysis & reporting — 3
How they typically prompt	Short & simple like a search engine (2) · A sentence or two (2) · Detailed with context (2) · Short but specific (1) · Don't use AI yet (1)
Does AI give a useful response first time?	Most of the time — 4 · Sometimes — 3 · Don't use AI — 1
When AI doesn't work, they...	Ask a follow-up question (7) · Reword the prompt (5) · Research other sources (1)
Biggest blockers	Don't know which tool for which task — 5 Not sure how to write good prompts — 4 Results not reliable enough — 3 No time to learn — 2 Data privacy worries — 2
Work with sensitive data?	Yes — 6 · Sometimes — 1 · No — 1 (we'll cover data safety this afternoon)
What they want to take away	"A framework I could use to help with my AI prompt writing" "Full understanding of what prompts to use to get the best info from AI" "Where I can be utilising it more to save time" "Whether it's worth me using it for my job"
Biggest challenges	"Not getting what I want" "Resulting answers are overly long — can't tell if they're factual" "Not knowing the full capabilities" "Explanation of what I want and how to word it"

Part 2

What you're already using AI for — your practice tasks today

These are the six use cases you told us about. Each one is a real task you can practise prompting with in the session today. We'll match each to one or more frameworks so you leave knowing exactly which method to reach for.

💡

Generating ideas & brainstorming

e.g. "Give me 10 ideas for improving our site inspection reporting process" · "What are alternative ways to structure our bid response for the Sky HQ project?"

Best frameworks

Act As Independent Thought PTCF

✍️

Writing & drafting content

e.g. "Draft a progress update email to the client for this week's site work" · "Write a short cover letter for our bid response to [project name]"

Best frameworks

PTCF Humanise Writing Act As

🔍

Research & information gathering

e.g. "What are the Government Soft Landings requirements up to RIBA Stage 3?" · "Summarise current UK regulations on [topic] relevant to our sector"

Best frameworks

RICE-Q Ask Questions Primer

📋

Summarising documents & meetings

e.g. "Summarise the key findings from these two reports into bullet points" · "Turn these meeting notes into a concise action list for the project team"

Best frameworks

Primer PTCF Humanise Writing

📊

Data analysis & reporting

e.g. "Analyse this tracker data and highlight the top three issues this month" · "Convert this data into a table showing project status by site"

Best frameworks

RICE-Q Break It Down Act As

✂️

Refining & improving existing text

e.g. "Rewrite this report section so it's clearer for a non-technical audience" · "Make this email more concise and professional without changing the meaning"

Best frameworks

Humanise Writing Prompt Refinement Act As

Part 3

Your framework reference card

PTCF Framework

Persona · Task · Context · Format
The all-round structured prompt. Great starting point for most tasks.

Best for: writing, reporting, summaries

RICE-Q Framework

Role · Instructions · Context · Example · Questions
Adds an example output and invites the AI to ask clarifying questions first.

Best for: research, data, detailed analysis

Act As Method

Ask the AI to adopt a specific role or persona. This sharpens focus and makes responses more relevant to your context.

Best for: specialist tasks, brainstorming, writing

Primer Method

Feed the AI source material first — a document, report, or example — before asking it to create something new.

Best for: document analysis, summarising, research

Ask Questions Method

Before it starts, ask the AI to ask you targeted questions. This makes sure it has everything it needs before producing output.

Best for: complex tasks, research, campaign planning

Break It Down Method

Split large writing projects into smaller chunks. Get AI to produce one section at a time, with your approval between steps.

Best for: long reports, bids, handbooks

Humanise Writing

A set of prompts to strip AI clichés, shorten sentences, and make AI output sound like a person wrote it.

Best for: emails, reports, any written output

Independent Thought

Ask the AI to challenge your ideas, spot gaps, and suggest alternatives. Turns AI into a critical thinking partner.

Best for: strategy, decision-making, planning

Prompt Refinement Protocol

A step-by-step method for fixing prompts that aren't working. Diagnose what's missing: role, context, format, or tone.

Best for: when AI isn't giving you what you need

Good morning. Let's see where we're starting.

What you told us before today

What you're already using AI for — your practice tasks today

Your framework reference card

Discover how visible, compliant, and future-ready your digital business really is?