Six templates. One afternoon. Your AI use, sorted.
Get your business’s AI use documented, policy-backed and business, staff and customers protected.
You use AI in your business. Maybe ChatGPT or Claude for emails.
Maybe a chatbot on your website. Maybe the AI features hiding in tools you already pay for.
Then you hear about the EU AI Act. So you open a blank document to write an AI policy.
What goes in it? What words do you use? What are you even meant to be tracking?
After twenty minutes, you close the document. It goes back on the to-do list. And it stays there until a client, an auditor or a new rule forces the issue.
Most small businesses are stuck right here. Not because the Act is impossible to understand. Because starting from a blank page is hard.
That’s what these templates are for.
Does this sound like you?
- You use AI in your business, but nothing about it is written down
- You know the EU AI Act exists, but not what it means for you
- You started an AI policy and stalled on a blank page
- A client or partner asked how you use AI, and you weren't sure what to say
If you nodded at any of these, you’re in the right place.
The problem isn't the Act. It's the blank page.
Every template is built to be adapted, not rewritten. Replace the bracketed sections with your own details, delete what doesn’t apply, and you have a working document. Not a project.
What you'll be able to do
- Show clients and partners you use AI responsibly
- Give your team clear rules on which AI tools to use, and what data stays out
- See every AI tool in your business, and its risk level, in one place
- Know which EU AI Act dates and rules actually apply to you
- Keep a record of staff AI training, with renewal dates built in
- Track where AI helped create your content, and who signed it off
Think digital. Work human.
AI should make your business better, not riskier. These templates keep people in charge. You decide which tools to use, how to use them and who checks the work. That’s what responsible AI looks like in a small business.
Who it's for
- Small business owners and sole traders using AI
- Team leaders who need clear AI rules for their staff
- UK businesses with customers, clients or partners in the EU
You don’t need any legal or technical knowledge. If you can fill in a form and make decisions about your own business, you can do this.
What's inside
Six ready-to-use templates, inside your course in The Lab:
AI Use Policy (internal)
A plain-English policy your team can actually follow.
Responsible AI Statement (external)
A public statement for your website and clients.
AI Tool Inventory and Risk Level Finder Template
Log every tool and find its EU AI Act risk level.
AI Content Attribution Tracker.
Track where AI was involved in your content, and who signed it off.
Glossary and Key Dates (EU AI Act)
The terms and deadlines that apply to you, out of legal language.
EU AI Act Training Tracker
Log staff AI literacy training against Article 4, with renewal dates.
The AI Use Policy and Responsible AI Statement are Word documents. The other four are spreadsheets. Everything is fully editable, and each template has a short lesson showing you how to fill it in.
Not sure where to start? Most people begin with the tool inventory. You can’t manage what you haven’t listed.
This course is part of the AI and Automation pillar of the Tekunoji® Method, our framework for building confident digital skills in business.
Who's behind the templates
Hi, I’m Sooz Young, founder of Technology Coaching.
I’ve spent over 15 years helping people use technology with confidence, and I’ve trained over 6,000 people in AI and digital skills since 2019. I see the same thing again and again. Businesses love what AI does for them, but nobody has written down how they use it.
So I built these templates with Alba Sort, founder of The AI Distillery. Alba is a certified AI Governance Professional (IAPP AIGP) with expertise in the EU AI Act and ISO/IEC 42001.
Together, we’ve turned the Act into six practical documents a small business can actually finish.
What people say about Sooz's AI training
“It’s a great course to build a foundation to then build on. The prompting practice was really helpful and I feel better equipped to use AI now.”
“I learned a lot about AI and Automation and how to make these systems work for me as opposed to the other way round.”
“Loved it start to finish. I normally hate learning environments, but I really, REALLY enjoyed this.”
“I’ve learnt how to communicate effectively with AI, which is invaluable.”
“Great course, easily explained and taught me LOADS!”
“Warm, friendly, engaging, but above all knowledgeable. Clearly very skilled at delivering effective training.”
“Sooz is fantastic, she makes learning AI fun.”
What happens when you buy
No guesswork. Here’s exactly what happens after you click Buy.
1. Check out securely.
Click the button and you’ll go to our secure checkout. Pop in your details and pay. It takes about two minutes.
2. Check your inbox.
Within a few minutes you’ll get three emails from Technology Coaching: your receipt, your login details for The Lab, and your welcome to the community. Can’t see them? Check your spam or promotions folder.
3. Log in to The Lab.
The Lab is where your course lives. Use the login link in your email and set your password. Bookmark it so you can come back any time.
4. Open your templates.
Your course is ready as soon as you log in. Start with the short welcome video. Then open each lesson to download your template and see how to fill it in.
5. Join the conversation.
You also get access to the EU AI Act Compliance Templates channel in our Digital Dominators community. Ask questions as you fill in your templates and get support from Sooz and Alba.
Stuck at any point? Email training@technologycoachingonline.com and we’ll sort it.
Is it worth £97?
Writing these six documents from scratch takes days, or a consultant’s fee. Here they’re already built, structured and ready for your details. Most people have a working set done in an afternoon.
Want to work through them live? The EU AI Act Compliance Sprint starts on 2 November. Four weeks with Sooz and Alba, templates included.
Not sure where you stand? Take our free EU AI Act Readiness Check.
Questions
No. Every template is written in plain English and built to be adapted. If you can fill in a form and make decisions about your own business, you can complete these.
The AI Use Policy and Responsible AI Statement are Word documents. The Tool Inventory, Content Attribution Tracker, Glossary and Training Tracker are spreadsheets. All fully editable.
Possibly. It depends on whether your AI tools, or what they produce, are used by people in the EU. The Glossary and Key Dates template helps you work that out, and covers the UK rules that apply regardless.
Straight away. As soon as your payment goes through, you’ll get your login details for The Lab by email.
For life. Come back to the templates and lessons whenever you need them.
No. As this is a digital product with instant access, all sales are final.
No. They’re a strong, practical starting point, but not a substitute for a qualified professional reviewing your circumstances. For anything with legal or financial consequences, have a solicitor or compliance specialist check the final version.
Yes. The EU AI Act Compliance Sprint works through all six templates live over four weeks, with the templates included. Or for a full day built around your business, ask us about the 1:1 Consultancy Day.
